Productivity is the name of the game for the time-squeezed entrepreneur who only has a few hours to get work done between school drop offs and pick ups. Here are five tips to help maximize your efficiency and be your most-productive self.
You will work more effectively if you block out a specific length of time to complete one specific task. Time blocks can be for any duration, but a best practice is to keep them to 15 to 60 minutes in length.
To start, block off a 30-minute period in the mid-morning and again in the late afternoon for email. Email, like our cell phones, can be a distraction. Rather than jumping over to email every time you hear the Pavlovian DING!, you can stay focused on the task in front of you, with no break in your concentration and focus. Setting up additional time blocks throughout the day to focus on specific tasks will help you manage your time and increase your overall productivity.
Work distractions and disruptions come in several forms: a noisy workspace, a cell phone that’s constantly giving you notifications, email alerts, Slack notifications, an overwhelming To-Do List. To limit yourself from these productivity-killing distractions, first, shut down all of these programs and notifications. Next, put your phone on silent and keep it out of sight while you’re working. Then, add each of these tech distractions as their own time blocks to your calendar. This will allow you to focus on them one at a time, rather than trying to do everything all at once.
Multitasking is a distraction. Your focus is spread thin and you are not giving any one task the full attention it deserves. This leaves you being less productive than if you did one thing at a time. Stop half-assing your To-Do List and use your whole ass, one item at a time.
Find a Professional Environment to Work In
You need a place where you can sit comfortably, have a nice desk, and all of the supplies you need. Every small business owner and startup needs a professional, flexible and affordable space to meet with clients and get work done. ATLAS Workbase has all of this, plus, an outstanding group of members who are leaders in the community.
Have a Clear Agenda for Every Meeting
Your time is precious. An hour wasted in a meeting is not just an hour lost. It’s a cumulative loss of one hour times every person in the meeting. Five people in a one-hour meeting equals five hours of lost productivity. Setting a clear start and end time, agenda, and outline of talking points will keep the meeting on track, and minimize the loss of individual productivity.